Bellingham Document Scanning

Companies across Maryland use document scanning to convert files into a digital format. After it is in a digital format, a document is much easier to manage. If a document is needed, it is accessible with a basic computer query. Access to any document can be restricted to particular workers. This secures each document to a need to know basis. Access can be managed to eliminate the misuse of your employees’ and customers’ private data. Any record has a lifespan, and an electronic document management software package can automatically eliminate outdated records.

Design a Document Scanning Project

The starting point is to work on a record destruction plan. Figure out how long to keep each type of document then determine which employees need access to them. The record destruction plan needs to be published to every worker.

Next, it is time to destroy all unneeded records. Have anyone who uses company records identify documents that should be retired. Also, distribute shredding cans around your company for everyone to toss their unwanted records. Ask workers to go through their records with the official document management policy and destroy all outdated documents. There is no need to digitize documents that are not needed.

The third step is to determine which documents will be accessed going forward. If a document is unlikely to be used in the future, then just keeping the paper document is the superior option. Everything left is what you should scan.

Now it is time for the physical act of scanning. You can acquire scanners and give the work to an employee or contractor. Or you can hire a scanning service. If you have a small amount then assigning an employee should work. But as you increase the number of documents, this can overwhelm your abilities.

Bellingham Shredding makes the conversion process easy. We match you with high-speed scanning services where the employees handle this work every day. The documents are prepared and then shredded following the work.